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Saying goodbye to paper

Medical records

BreastScreen Victoria has partnered with Vitro Software in a shift towards full electronic records management.

Following a successful pilot at St. Vincent's Hospital, Melbourne, BreastScreen Victoria's paper-based records system will transform into a fully digital system.

Our clinical team can track a client's progress in real-time during assessment, improving workflow and enabling the clinical team to assume responsibility for electronic record keeping.

The initial Vitro Pilot was designed as part of a long-running strategic vision to transform BreastScreen Victoria from a paper-based records system to a fully-digital system, including processes for mammography and ultrasound. This digital system was developed through co-design, testing and implementation by our radiologists, radiographers, nurse counsellors, data and administrative staff, and the Vitro Software team.

Dr Helen Frazer, Clinical Director at St Vincent's BreastScreen, is enthusiastic about Vitro's role as a central mechanism of our strategy to put the client at the centre of our care.

"Our clinicians quickly experienced the benefits of Vitro, a flexible system designed specifically for the breast assessment service," said Dr Frazer. "Our clinicians found the software easy to use, and our team found that the time taken to issue written results reduced from 12 days to one or two. The new digital whiteboard has improved patient flow, providing for a better experience for both patients and staff."

The outstanding success of the Vitro pilot has informed the decision to expand the paperless system to the rest of BreastScreen Victoria.

"We are delighted with the success to date and look forward to completing the next stage of our transition to electronic records management for all clients," said Georgina Marr, Director Information Technology Services at BreastScreen Victoria. "We really valued the commitment, expertise and pragmatic approach of the Vitro project team who worked in partnership with us to deliver the solution."

Vicki Pridmore, CEO of BreastScreen Victoria, added, "Our team were on board from the start, and it is with thanks to them and the Vitro Software team that we have seen such success. Part of that success has involved a huge shift in the elimination of physical records management, leaving our staff and clinicians the time to provide an even better experience and quality of care to a greater number of clients."

David Nash, Global CEO of Vitro Software, said, "We are thrilled to be partnering with BreastScreen Victoria who are at the cutting edge of breast cancer screening in Australia. We see this contract as the start of a long partnership with BreastScreen Victoria and a first step for Vitro Software to expand into the screening area both in Australia and globally".